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Office Administrator (Part-Time) in Chantilly, VA at ManTech

Date Posted: 11/24/2018

Job Snapshot

Job Description

Group: MCIS

Clearance Level Needed: TS/SCI

Shift: Day

Category: Administrative Services

Entering ManTech&s 50th year, we hold the distinct honor of being named a “Top 100 Global Technology Company” by Thomson Reuters. We have earned this and many other accolades over the years for our dedication to serving the missions of our nation&s most important customers: U.S. Intelligence, Defense and Federal Civilian agencies. All know us as a trusted partner offering best-in-class solutions in cyber, data collection & analytics, enterprise IT, and systems and software engineering tailored to meet their specific requirements.

Become an integral part of a diverse team in the Mission, Cyber and Intelligence Solutions (MCIS) Group. Currently, ManTech is seeking a motivated, mission oriented Office Administrator (Part-Time), in Chantilly, VA area, with strong Customer relationships. At ManTech, you will help protect our national security while working on innovative projects that offer opportunities for advancement.

The IOS Division provides mission solutions to a wide range of Defense and Intelligence Community customers. This division consists of a team of technical leaders that deliver advanced technical solutions to government organizations. Our customers have high standards, are technically adept, and use our products daily to support their mission of protecting national security. Our contributions to our customer&s success is driving our growth.

***PART TIME POSITION - Monday-Friday 1500-1800 (and other times as needed)***

The Office Administrator (Part-Time) position performs a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates. The nature of Administrative Assistant work varies from transactional in nature and requires general knowledge of basic administrative processes (Entry Level) to moderately complex (Intermediate Level).

Responsibilities include, but are not limited to:

•Recommend innovative processes to improve the efficiency and effectiveness of the office.
•Compose written communication in response to complex customer queries.
•Prepare routine status reports and track office-related metrics.
•Manage routine website content updates and coordinate more complex website changes with webmaster.
•Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites.
•Attend meetings, events, and forums.
•Assist in maintaining inventories, records, and receipts.
•Coordinate office renovations and relocation activities.
•Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings.
•Maintain a schedule of appointments fora manager or office.
•Answer routine telephone calls, direct calls and take messages.
•Greet and escort visitors.
•Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents.
•Arrange for the delivery of outgoing mail/packages with the mailroom.
•Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office.
•Draft, proofread, edit and coordinate correspondence.
•Perform research and retrieve information from databases and other resources.
•Maintain tracking records and filing systems; archive files.
•Maintain, update and serve as focal point for databases or spreadsheets.
•Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites.
•Participate in meetings and events: may serve as recorder and may present position-related information.
•Prepare access rosters and request security clearance transfers.
•Perform administrative back up support for other offices.
•Detail-orientated.
•Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience.
•Ability to participate productively as a contributing member in a team environment.
•Strong interpersonal skills.
•Ability to be discreet and maintain confidentiality.
•Proficient in the use of Microsoft Office and standard computer applications.
•Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly.
•Ad hoc duties as assigned by the government customer.

Security Clearance Requirement:
Active/current TS/SCI with CI Polygraph is required.

Job Requirements

Position Requirements:

•Experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies.
•High School Diploma or GED equivalent and 5 years of experience.
•NRO, IC, then DoD work experience is desired in order of preference.
•Experience with Awards and Decorations, preferably with military background.